• Agreement and Release Regarding Student Participation in

     The 2009 Choral Tour to New York City

    Guardians name:______________________ and Students name: ____________________and  Port Washington - Saukville School District ("the District") hereby agree to the following terms:

    1. Description of the Tour

    The student and the parents have read and understand the general description of the Concert Choir Choral Tour to New York City April 13-18, 2009 that was given to the students on September 2, 2008.

    The district, however, reserves the right to make changes to the tour itinerary at any time and for any reason, with or without notice, and the district shall not be liable for any loss whatsoever to the student because of any such cancellation or change.

    2. Purpose

    The student and the parents understand that the purpose of the tour is to provide an opportunity for students to become immersed in the social, cultural, and historical aspects of the music and education they receive via the vocal music department.

    3. Supervision

    The district will provide chaperones to supervise students during April 13-18,2009.  These chaperones will consist of Port Washington/Saukville School District staff and their spouses or parents of children attending the tour.

    4. Transportation

    The student and the parents understand that the district has made the following transportation arrangements for the 2009 New York tour:

    •·   Motorcoach to and from New York City

    5. Rules, Regulations and Expectations

    A summary of the rules, regulations and behavioral expectations is attached to this agreement.  All of the rules in the Port Washington/ Saukville Student Handbook and in all board policies apply during the choral tour.  The district reserves the right to refuse to allow the student to participate in the tour at any time if the student's actions or general behavior impedes the rights or welfare of any person.  The parents and the student understand and agree that if the student violates any rule referenced in the attached document, the district may terminate the student's participation in the tour.  Under these circumstances, the student will return home immediately at the parents' expense, and the student may be subject to further disciplinary action, up to and including suspension or expulsion from school.

    6. Costs

    The district is offering this opportunity to the student at an estimated cost of $750.00.  The student and the parents agree to pay this cost, as well as any additional costs that the student incurs while traveling to, staying in, and returning from New York, or in any way related to the tour.  This includes costs associated with cancellation or an early return for violations of school rules or for any other reason.

    7. Insurance and Emergency Medical Needs

    The parents hereby represent and warrant that the student is and will be covered throughout the tour by a policy of comprehensive health and accident insurance that provides coverage for injuries and illnesses that the student sustains or experiences.  The parents hereby certify that the student's health insurance policy will adequately cover the student while on tour. The student and the parents agree to report to the principal any physical or mental condition which may require special medical attention or accommodation during the tour at least thirty (30) days before the student's departure.

    The parents hereby authorize the tour chaperones to arrange for and consent to medical or health-related procedures or treatments that, in the chaperone's discretion, are necessary during the tour.  The parents hereby agree to pay the costs, either personally or through insurance, of any such medical procedures or treatment. 

    8. Request to Participate in Tour

    The Student and the Parents hereby request that the student be allowed to participate in the 2009 Choral Tour, and they specifically consent to the student's participation.  The parents and the student have read and understand this agreement, and they agree to its terms.  The parents and the student have also read and understand the Port Washington High School Student Handbook, and the additional rules and regulations that apply to this tour.  The parents and the student understand the rules contained in these documents and in Port Washington - Saukville School Board policies, and the student specifically agrees to abide by these rules and policies.  The parents and the student understand the consequences of any violation of these rules or policies.

    If the student remains enrolled in the district, and complies with all district rules and board policies, the district will allow the student to participate in the tour.  The district, in its sole discretion, reserves the right to cancel the tour or any aspect thereof, prior to the student's departure.  The district, in its sole discretion, may also require the student to return to his/her home at any time if the district determines that any person is or will be in danger, or for any other reason.  Under these circumstances, the Parents will pay any costs associated with the Student's return, as noted in paragraph six, above.

    9. Complete Waiver and Release of Claims

    In consideration for the Port Washington - Saukville School District allowing the Student to participate in this tour, the sufficiency of which the parents and the student hereby acknowledge, the parents and the student expressly waive and release the district, its respective agents, servants, officers, officials, board members, attorneys, employees (whether past or present), district appointed chaperones, and successors and assigns, individually and in their official capacity, (collectively "the district") from any and all claims, liabilities, allegations, covenants, rights, causes of action, demands and damages of any kind, known or unknown, under any statute, regulation or law, arising out of, related to, concerning, or in any way connected with the student's participation in the tour, except for claims for negligence or intentional misconduct permitted by law.

    In addition, and in consideration for the terms of this agreement, the adequacy of which is hereby acknowledged, the parents and the student release, forever discharge and agree to indemnify and hold harmless the district from all claims, liabilities, allegation, covenants, rights, causes of action, damages and demands of any kind, including, but not limited to, all liability and judgments for personal injuries, known or unknown, property damage, costs, loss of services or expenses of any type, including attorney fees, which any person may have against the district, arising out of, relating to, concerning or in any way connected with the student's participation in the tour, except for claims for negligence or intentional misconduct permitted by law.

    The parents and the student understand and are aware that participation in the tour is potentially hazardous, involving risk of injury, and that they are voluntarily participating in this activity with knowledge of the dangers involved.  The parents and the student hereby agree to expressly assume and accept any and all risks of participating in the tour.

    The parents and the student further understand and agree that the district assumes no responsibility or liability whatsoever, in whole or in part, including, but not limited to, responsibility or liability for the following:  any delays, delayed or changed departure or arrival times, fare changes, missed carrier connections, sickness, disease, injuries (including death), losses, damages, weather, strikes, acts of God, circumstances beyond the control of the district, force majeure, war quarantine, civil unrest, public health risks, criminal activity, terrorism or terrorist acts of any kind, expense, accident, injuries or damage to property, bankruptcies of airlines or other service providers, inconveniences, cessation of operations, mechanical defects, or failure or negligence of any nature in connection with any accommodations, restaurant, transportation or any other service.

    •10.   Emergency Care

    The parents and student further understand and agree that, pursuant to Wisconsin Statute 118.29(3), any District employee or volunteer who in good faith renders emergency care to a pupil during the tour is immune from civil liability for his or her acts or omissions in rendering such emergency care, in addition to the immunity provided in Wisconsin Statute 895.48(1).

    11. Governing Law, Successors and Assigns

    This agreement shall be governed and construed in accordance with the laws of Wisconsin and shall be binding upon the parties hereto and their respective successors and assigns.  Any claims against the district, as defined in paragraph nine, above, shall be brought in the United States Federal District Court for the Eastern District of Wisconsin.

    The parties to this agreement have read, considered and fully understand the terms of this agreement, the Port Washington High School Handbook, and the additional rules and regulations that apply to the tour.

    We the undersigned support and give consent for the below student to participate in the 2009 Choral Tour to New York, NY on April 13-18,2009

    __________________________  _________ __________________________ _________

    Parent/Guardian _____________ Date ____ Parent/Guardian   __________ Date

    __________________________   _________

    Student ____________________ Date

    __________________________   _________

    Vocal Director _______________ Date



    April 13-18, 2009

    Rules, Regulations, and Behavioral Expectations


    •1.   All basic school rules will be in effect.

    These rules are outlined in the Port Washington High School Student Handbook 2008-2009

    •2.   You may not operate a motor vehicle of any kind while on the choral tour.

    This applies whether you have a Wisconsin driver's license or not.

    •3.   You may not operate or ride as a passenger on a motorcycle of any kind. 

    Because transportation is supplied for you through the music department, there is no reason to ride any other vehicles than those supplied.

    •4.   You are expected to follow our Choral Tour rules, regulations and code of conduct regardless of how other groups are behaving.

    We may encounter other student groups.  Our rules will be followed regardless of what some other students might do.

    •5.   Abide by all new rules and procedures as the need arises.

    Sometimes it becomes necessary to modify some rules, or to add some additional ones, if the situation should so dictate.

    •6.   Be respectful of all persons. 

    Remember that you represent our high school, our community, our state and our country.  Be a part of the group, not individualists.  We want each student to act accordingly, to have a good time, and have a rich educational experience.  However, keep in mind that this trip is designed as an educational tour, not as a vacation.

    •7.   The utmost courtesy and respect for the rights of other people will be expected from you at all times. 

    This is equally true when you have free time.

    •8.   Be prompt. 

    When the departure time is given from any point, plan on being early - not late.  The success of our trip depends on your being at the proper place at the proper time.

    •9.   Be tolerant and respectful of cultural differences.

    Many things that are not quite the same as at home can be confusing.  Reserve judgment until you understand the whole picture.

    •10.  Be respectful of your surroundings.

    You will be with many people...respect for the property of others is essential. 

    •11.  Be responsible for, and carry your own things.

    Try to pack with moderation.  Carrying too much weight with you can really dampen your experience.

    •12.  Report any illness or injury to your chaperone immediately.

    Any illness, slight symptoms of illness, or any accident, should be reported immediately to your chaperone.  If necessary, arrangements will be made for those ill and unable to take part in the day's activities. It should be emphasized that even if you feel only slightly ill, please notify your chaperone.  Chances are that something can be done for you to prevent you from feeling any worse.

    •13.  Pay attention to your nutrition.

    An extra effort to eat a nutritionally balanced diet pays off in the long run. Eat well so you have enough energy to make it thru the day.

    •14.  Report any damage or theft of your personal property immediately to your


    Students are encouraged to have your personal possessions covered under your homeowner's or renter's policy.  In most cases, this is probably already done.  This type of coverage would be especially important in case of theft.

      15. From the moment we leave Port Washington, you may NEVER leave the group  

      without the knowledge and permission of your chaperone. 

    For obvious reasons, we must know where you are at all times.

    •16.  Follow the "Safety Rule of 3".

    Do not go places alone.  For your protection, do things with at least several other people.  When we are on excursions or free time you must stay in groups of three or more.

    •17.  Any problems or disturbances are to be reported immediately to your chaperones.   

    Do not take action into your own hands.

    You do not have enough knowledge of culture to guess the correct way to handle difficult or dangerous situations.  Get help from your chaperones.

    •18.  Keep the busses, etc., neat and clean. 

    There will be garbage cans on every bus for your conveyance. 

    •19.  Be quiet and listen carefully when attendance is being taken.

    If you are noisy, you will miss important information that you will need later.

      20. Protect your money at all times.

    Keep your money out of sight from potential thieves.

    •21.  Your presence is required at all group meetings at school, on all our excursions, and

    at all activities planned for our group.

    Exceptions to this will only be made in advance through myself for only emergency  


    22. Be moderate in your use of the telephone. 

    Telephone charges back to Wisconsin can be very expensive. Choir Tour funds WILL NOT pay for any long distance telephone calls.  Instead, try to e-mail you friends and family to let them know how you are doing.  (We will also be setting up a web page where your family can see what we are doing.)

    23. You are responsible for any damage you do to your room.

    Chaperones will check your room when you check in.  You will report any room damage to your chaperone at that time.  YOU will be held responsible for any damage done to your room for the time that you are there.  Chaperones will check your room again when we check out.  Remember, towels, ashtrays, silverware, glasses, etc. are NOT souvenirs.

    24. Keep prohibited things out of your luggage.

    The chaperones reserve the right to have suitcases or rooms inspected at any time deemed necessary with my permission.

    25. Abide by all curfews.

    Chaperones will conduct "eye-to-eye" room checks when it is curfew time at night.  NO ONE IS TO LEAVE THEIR ROOM AFTER ROOM CHECK.

    26. Be quiet in the hallways, lobby, breakfast room, etc. 

    Again, be respectful of the rights of other guests.  This is especially true if we are coming in late from an activity.


    Port Washington High School Choral Tour

    --New York--

    April 13-18, 2009

    Finalized: 03/17/08

    April 13 Monday

      4:30 pm Load bus

      5:00 pm Depart for New York

      Note:  Motor coach ride with stops for  2 Meals included

    April 14 Tuesday

     12:30 pm   Arrive New York City

      1:30  pm   Choir Performance (TBD)

      2:45 pm Depart for Motel

      3:30 pm Arrive and check in to Motel

      5:30 pm Depart for 7:00 pm Dinner / Dj Harbor Cruise  Meal included

    10:30 pm Depart for Motel

    April 15 Wednesday

      7:00 am Breakfast at motel  Meal included

      7:25 am Depart motel

      8:15 am Tour Central Park walking by Strawberry fields, Friends Fountain , Poets Walk, etc

      9:15 am Depart for 10:00 am Theater Making Music Workshop

    11:40 am  Depart for Lunch at Grey Papay's Hot Dog Stand

    12:30 pm Depart for 1:00 pm Choir Performance (TBD)

      1:45 pm Depart for  free time by Central Park & Fao Schwartz toy store

      3:15 pm Depart fort tour of Grand Central Station & Walk to Bryatt Park & New York Library 

      5:15 pm Depart for Stroll down Broadway to Times Square for shopping  Meal included

      7:15 pm Depart for Broadway Play @ 8pm Hairspray

    10:30 pm Return to motel

    April 16 Thursday

      7:00 am Breakfast at motel  Meal included

      7:45 am Depart motel

      8:30 am Arrive for 9:00 am Performance at St John's The Devine

      9:45 am Depart for Metropolitan Art Museum on Central Park    

    12:00 pm Depart for China Town & Little Italy, Lunch & shopping  $5Meal included

      3:00 pm Depart for Brooklyn Bridge walk to Ground Zero, Church tour self guided and Battery Park

      5:00 pm Ride Subway to Grand Central Station   

      Walk to Times Square for shopping via Bryant Park & New York Library

      7:30 pm Depart for Broadway Play @  8pm Marry Poppins

    10:30 pm Depart for motel

    April 17 Friday

      6:00 am Breakfast at Motel  Meal included

      6:30 am Check out, load luggage, and depart by 6:35 am

      7:45 am Arrive at CBS Early Show

      8:30 am Depart for Carnegie Hall 57th & 7th  

    9:30 am   Carnegie Hall tour / possible Choir performance

    10:45 am Walk Past Letterman Front Doors & Hello Deli on way to  Rockerfeller Center.

    12:30pm   Tour Radio City Music Hall (12:30, 12:45,,)

    Lunch on lower level of Rockerfeller Center & NBC Studio gift shop

      1:45 pm Shopping on 5th Ave

      2:45 pm Walk to 3:30 pm Dinner @ Hard Rock Café  Meal included

      4:45 pm Depart for Empire State Building tour

      6:30 pm Depart for home

    April 18 Saturday

      1:30  pm   Arrive High School  2 Meals included